Recurring Purchase Invoice

Overview

In GoldFinch, you can set up recurring Purchase Invoices to save time entering data.

Steps

Navigate to the Recurring Purchase Invoice tab.

Click New to create a new recurring Purchase Invoice.

Enter the following information:

• Pay-to Vendor

• Invoicing Frequency

• Next Invoice Date

• Status

• GL Ledger (Optional)

After you save, click New to create a new recurring Purchase Invoice Line.

Populate the following fields:

• GL Account, or Item and Unit of Measure

• Description (If blank, Item Description will be used when creating Purchase Invoices)

• Quantity (must be positive)

• Unit Cost (must be positive)

• Other fields are optional.

To create a new Purchase Invoice from a recurring purchase invoice, navigate to the Recurring Purchase Invoice page. Then click Create Purchase Invoice.

GoldFinch checks the following:

• Status must be Active.

• There must be at least one recurring Purchase Invoice Line.

• You must have posted all previous Purchase Invoices related to this recurring Purchase Invoice.

After the new Purchase Invoice is created, GoldFinch automatically updates the Next Invoice Date and Last Invoice Date based on the Invoicing Frequency.

Alternatively, you can create multiple purchase invoices by going to the list of Recurring Purchase Invoices.

Select a view, then select all the records that you would like to create purchase invoices for.

Then click Create Purchase Invoices.