Purchase Order
Field Label | Field Level Help | |
943 EDI Generated | Indicates whether the corresponding EDI 943 document has been generated. | |
943 EDI Generated Date | The date that the corresponding 943 EDI document was generated. | |
Accounting Variable 1, 2, 3, 4 | Default from User Setup, or Account. | |
Alternate Shipping | This is an alternate shipping address for the Sell-to Customer. | |
Billing City | The city where the payment will be sent. | |
Billing Contact | The contact to whom the payment will be sent. | |
Billing Country | The country where the payment will be sent. | |
Billing Postal Code | The postal code where the payment will be sent. | |
Billing State | The state where the payment will be sent. | |
Billing Street | The street where the payment will be sent. | |
Buy-from Blocked | Defaults from the Buy-from Vendor. New Receipts or Invoices cannot be created if this field is checked. | |
Buy-from Vendor | Defaults to the Buy-from Vendor but can be different based on the Buy-from Vendor setup. This is the vendor who will receive the payment and the account the payable is applied to. | |
Closed | If checked, the order has been manually closed before it has been completely received by selecting the Close function button. | |
Currency Code | The currency used for this order. | |
Currency Factor | If Multi-Currency is enabled, the factor defaults from Dated Exchange Rate table for the currency specified on the Purchase Order. If not enabled, the default is 1. | |
Description | Additional information about the order can be entered here. | |
Document Status | GoldFinch updates this field automatically with the values, Open, Receipt Created, Back Order, All Received or Completed. | |
Payment Due Date | The payment Due Date to be copied to the Purchase Invoice. | |
Expected Receipt Date | The date the items are expected to be received into the warehouse from the vendor. | |
Final Destination Warehouse | If not blank, a Transfer Order can be created directly from a Whse Receipt of this Purchase Order. | |
GL Ledger | GL Ledger for the transaction. Default is blank. | |
GL Order Cost | Order Cost * Currency Factor | |
Import Purchase Order | The Import Purchase Order Record associated with the Purchase Order. | |
Import Receipt | The Import Receipt record associated with the Purchase Order. | |
Invoiced Qty. | The total Invoiced Qty. from all purchase lines. | |
Is Outside Service | If checked, the Purchase Order is set up for advanced outside service management. | |
No. of Lines | The total number of lines from all purchase lines. | |
Old Order No. | Used for the initial open Purchase Order import to map to the old Purchase Order No. | |
Order Confirmation Sent | When the order confirmation is sent by the Batch Email PDF Document routine, this field will be checked. This field can also be checked manually. | |
Order Cost | The total Line Cost from all purchase lines. | |
Order Date | The date when the Purchase order was placed with the Vendor. | |
Order Discount | The total Line Discount from all purchase lines. | |
Order Note | Additional ordering instructions. Default from Sell-to Customer | |
Order Quantity | The total quantity from all purchase lines. | |
Order Status | Describes the state of the Sales Order. Possible values: N-New, R-Revised, or D-Deleted. This field is updated manually or by a custom trigger and is typically used with EDI 204. | |
Ordering Contact | The Contact associated with the Purchase Order. | |
Outside Service Warehouse | The Outside Service Warehouse associated with the Purchase Order. | |
Outstanding Qty. | The total quantity not yet received from all of thepurchase lines. | |
Pay-to Blocked | Defaults from the Pay-to Vendor. If field is checked, new Receipts or Invoices cannot be created for the Purchase Order. | |
Pay-to Vendor | Defaults to the Buy-from Vendor but can be different based on the Buy-from Vendor setup. This is the vendor who will send the invoice and to whom the payment will be sent and applied to. | |
Payment Discount % | The payment discount % given if the company pays on or before the date entered in the Pmt. Discount Date field. | |
Payment Discount Date | The date the company must pay on or before the date entered to take advantage of the discount. | |
Payment Terms | The payment terms used to calculate the Due Date and Payment Discount Date. | |
Prepayment % | Default from the Prepayment payment term, but can be edited. | |
Project | Used to associate a project with the order. | |
Purchasing Agent | The Purchase Agent associated with this purchase. This will default with the information setup on the Buy-from Vendor. | |
Purchasing Type | By default, the Purchase Type is Inventory. When creating the Purchase Order from the Sales Order, GoldFinch updates this field automatically with two possible values: Special Order or Drop Ship. | |
Qty. to Receive | The total Qty. to Receive from all purchase lines. | |
Ready to Send 943 | Indicates whether or not the Purchase Order has met all of the criteria necessary to send out a corresponding EDI 943 document. | |
Ready to Send Confirmation | Put a check in this field when the order should be included in the Batch Email PDF Document routine. | |
Received Not Invoiced Qty. | The total Received Not Invoiced Qty. from all purchase lines. | |
Received Qty. | The total Received Quantity from all purchase lines. | |
Return Order | If checked, the order becomes a Returned Purchase Order, and all quantities on the purchase line must be negative. | |
Revision No. | The Revision Number associated with the PO. Entered manually. | |
Sell-to Customer | GoldFinch populates this field automatically when creating a Drop Ship Purchase Order from Sales Order. | |
Shipping Agent | Default from User Setup, or Buy-from Vendor Account. | |
Shipping City | The city where the goods will be sent. | |
Shipping Contact | The contact to whom the goods will be sent. | |
Shipping Country | The country where the goods will be sent. | |
Shipping Postal Code | The postal code where the goods will be sent. | |
Shipping State | The state where the goods will be sent. | |
Shipping Street | The street where the goods will be sent. | |
Shipping Term | Incoterm of the Purchase Order, such as EXW-Ex Works | |
Sort Line By | Default from Company Setup, but can be changed on the Purchase Order Edit page. If this field is blank, Sort By field will not be visible on the Purchase Order Edit page and by default, lines are sorted by Line No. | |
Subsidiary | Used to group sales orders. | |
Tax Area | The Tax Area for this order is used to calculate purchase tax defaulting from the Buy-from Customer. | |
Tax Liable | If checked, purchase tax will be calculated on this order. | |
Total Pallet | Sum of the Pallet field on all associated Purchase Lines. | |
Total Quantity | Sum of the Quantity field on all associated Purchase Lines. | |
Total Volume | Sum of the Volume field on all associated Purchase Lines. | |
Total Weight | Sum of the Weight field on all associated Purchase Lines. | |
Transportation Method | Defines how the Purchase Order gets to the Customer. Possible values: H-Customer Pickup or M-Motor (Common Carrier) | |
Warehouse | The warehouse where the items on the order will be received into. |