Purchase Line
Field Label | Field Level Help | |
Accounting Variable 1, 2, 3, 4 | Default from Item, or Purchase Order. | |
Buy-From Vendor | Name of the Buy-from Vendor from the Purchase Order. This field is used for reporting purposes. | |
Catch Weight | If the item is a catch weight item this field will be checked. | |
Close Line | Put a check in this field if you wish to close the line when the Close function button on the Purchase Order header it selected. | |
Closed | This field is automatically checked if Close Line is checked on the purchase line, or if Closed is checked on the purchase header. | |
Conversion | The conversion factor of the unit of measure on the purchase line to the item’s base unit of measure. | |
Currency Decimals | The number of decimals used in the Currency on Purchase Line. The default value is 2. | |
Currency Factor | If the currency is a foreign currency, this currency factor will be used when posting the invoice. | |
DBA ID | DBA ID that is imported from Import Receipt template. | |
Description | Use this field to give more detailed information about the purchase line. Will default to the Item description. | |
Discount | Line Amount x Discount %. | |
Discount % | The percentage to be taken off of the Line Amount. | |
Expected Receipt Date | The date expected for items to be received. By default this field will have the expected receipt date from the purchase order header. | |
Free Qty | The quantity of Items on this Purchase Line that are received for free | |
GL Line Cost | Line Cost if Currency Factor = 0; Line Cost * (1/Currency Factor), otherwise. | |
Invoiced Qty. | The total quantity that has been invoiced for the purchase line. | |
Invoiced Qty. Base | The total quantity that has been invoiced for the purchase line converted to the item’s base unit of measure. | |
Item | Enter either an Inventory or Service item for the line. | |
Item Blocked | If this field is checked, you cannot print the Purchase Order Confirmation document or create a Warehouse Receipt. | |
Item Type | Type of the Item on the line with two possible values: Item or Service. | |
Line Cost | Unit Cost x Quantity. | |
Line Cost Incl. Tax | Line Cost + Tax | |
Line No. | GoldFinch populates this field incrementing by one. | |
Line Pallet | ABS(Quantity) * Unit Pallet | |
Line Status | GoldFinch updates this field with these possible values: Open, Back Ordered, Completed or All Received. | |
Line Volume | Unit Volume * Quantity | |
Line Weight | Unit Weight * Quantity | |
Lot Tracked | If the item requires lots tracking, this field will be checked. Lot numbers must be entered on the warehouse receipt before the receipt can be posted. | |
O/S Qty. Base | The outstanding quantity of the Item in the Item's Base Unit of Measure | |
O/S Qty. with Tolerance | The outstanding quantity plus the PO Qty. Tolerance % from the Item. | |
Original Qty. | The Original Quantity of Line Items on the Purchase Line. | |
Outside Service | If checked true, then this Purchase Line is for a Service Item from the Vendor. | |
Outstanding Amount | The amount that has not yet been received. | |
Outstanding Qty. | The quantity that has not yet been received. | |
Purch. Price Id | Lookup to Purchase Price object. | |
Purchase Order | The purchase order linked to this purchase line. | |
Purchasing Type | By default, the purchase type is Inventory. When creating the purchase order line from the sales order, GoldFinch updates this field automatically with two possible values: Special Order or Drop Ship. | |
Qty. Base | The quantity converted to the item’s base unit of measure. | |
Qty. to Receive | The remaining quantity to be received. If the Scan Ship program is active, this field will be populated to create the Whse. Receipts. | |
Qty. with Tolerance | The quantity plus the PO Qty. Tolerance % from the Item. | |
Quantity | The quantity ordered from the Vendor. | |
Quantity (FOC) | The quantity of Items on this Purchase Line that are received free of charge | |
Received Not Invoiced Qty. | The total quantity for the item that has been received but not invoiced. | |
Received Not Invoiced Qty. Base | Received Not Invoiced Qty. converted to the item’s base unit of measure. | |
Received Qty. | The quantity already received for the purchase line. | |
Received Qty. Base | Received Qty. converted to the item’s base unit of measure. | |
Return Order | If checked, the purchase line is on a return order and the quantity must be a negative number. | |
Sales Line | The Sales Line associated with the purchase line when creating a Special or Drop Ship Purchase Order. | |
Sales Order | The Sales Order associated with the purchase line when creating a Special or Drop Ship Purchase Order. | |
Serial Tracked | If the item requires serial number tracking, this field will be checked. Serial numbers must be entered on the warehouse receipt before the receipt can be posted. | |
Tax | Line Amount x Tax %. | |
Tax % | GoldFinch retrieves this field based on the Tax Area on the order header and the Tax Group defined on the Item. | |
Unit Cost | The unit cost of the item that is retrieved from the Purchase Price table or the Last Invoice Cost from the Item if a Purchase Price does not exist. | |
Unit Cost (FOC) | The unit cost of the Item that is free of charge. | |
Unit of Measure | The unit of measure for the Item being purchased. The default is the purchase unit of measure from the Item. | |
Unit Pallet | Pallet from the item’s unit of measure. Copied from Sales Line. | |
Unit Volume | Cubage from the item's unit of measure. Copied from Sales Line. | |
Unit Weight | Weight from the item’s unit of measure. Copied from Sales Line. | |
Warehouse | The warehouse the items will be received into. Copied from Purchase Order. | |
Work Center | The Work Center that is associated with the purchase line when creating a Purchase Order from a Work Order. | |
Work Line | If this purchase line was created from a work order, the associated work line will be entered here. | |
Work Order | If this purchase line was created from a work order, the associated work order number will be entered here. |