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Purchase Invoice-

Field Label

Field Level Help

Accounting Variable 1, 2, 3, 4

Default from Purchase Order. If it is a straight purchase invoice, default from User Setup, or Account.

Actual Receipt Date

Copied from the linked Whse. Receipt.

Billing City

Defaults from the Pay-to Vendor address.

Billing Contact

Defaults from the Pay-to Vendor address.

Billing Country

Defaults from the Pay-to Vendor address.

Billing Postal Code

Defaults from the Pay-to Vendor address.

Billing State

Defaults from the Pay-to Vendor address.

Billing Street

Defaults from the Pay-to Vendor address.

Broker

Used to prepare Broker commission report.

Buy-from Vendor

A required field for the Purchase Invoice.

Credit Memo

If checked, the Invoice becomes a Credit Memo and all quantities on the Purchase Invoice Lines must be negative.

Currency Code

Defaults from the Pay-to Vendor setup.

Currency Factor

The conversion factor of the purchase currency to the Default Currency defined on the Company Setup.

Description

Additional information about the Invoice can be entered here.

Document Status

GoldFinch updates the field automatically with one of the following values: Open, Posted, Partially Paid, or Fully Paid.

Payment Due Date

The payment Due Date of the Invoice.

EDI 210

If checked, the Purchase Invoice is created from EDI 210

Exported Date

Populated when Purchase Invoice is exported as txt file. It is mainly used for QuickBooks Desktop integration.

GL Invoice Cost

Sum of GL Line Cost field on Purchase Invoice Lines.

GL Invoice Cost Incl. Landed Costs

Sum of GL Line Cost Incl. Landed Costs field on Purchase Invoice Lines.

GL Invoice Cost Incl. Tax

Sum of GL Line Cost Incl. Tax field on Purchase Invoice Lines.

GL Invoice Tax

Sum of GL Line Tax field on Purchase Invoice Lines.

GL Ledger

GL Ledger for the transaction. Default is blank.

GL Total Landed Cost 1, 2, 3, 4, 5

Sum of GL Landed Cost field on Purchase Invoice Lines.

Import Purchase Order

The Import Purchase Order record associated with the Purchase Order.

Invoice Cost

Sum of Line Cost field on Purchase Invoice Lines.

Invoice Cost Incl. Landed Costs

Sum of Line Cost Incl. Landed Costs field on Purchase Invoice Lines.

Invoice Date

The date of the Invoice used for aging purposes.  This date can be different than the date the transaction is posted.

Invoice Lines

The total number of Purchase Invoice Lines.

Invoice Quantity

Sum of Quantity field on Purchase Invoice Lines.

Invoice Tax

Sum of Line Tax field on Purchase Invoice Lines.

No. of Lines

The total number of lines from all purchase lines.

Old Order No.

Used for the initial open Purchase Order import to map to the old Purchase Order No.

Order Date

The date the company places the order.  The field value is copied from the linked Purchase Order.

Other Service Cost

The total purchase cost for Service Items that are not related to a Work Order.

Outside Service WO Cost

The total purchase cost for Service Items that are related to a Work Order.

Pay-to Vendor

It is a required field for the invoice.

Payment Discount %

The Payment Discount % given if the Invoice is paid on or before the Payment Discount Date.

Payment Discount Date

The cutoff date for receiving a Payment Discount.

Payment Terms

Defaults from the Pay-to Vendor.

Payment Status

The Payment Status of the Purchase Invoice. (Either Fully Paid, Partially Paid, or Unpaid)

x

Posting Date

The date the Invoice is posted.

Project

Associates a project with the Invoice.

Purchase Order

The Purchase Order associated with the Invoice.

Purchase Price Variance

Total Purchase Cost - Total Standard Inventory Cost

Purchasing Agent

Default from Purchase Order. If it is a straight Purchase Invoice, default from User Setup, or Buy-from Vendor account.

Receipt

The Whse. Receipt associated with the Invoice.

Sell-to Customer

Copied from the linked Purchase Order.

Standard Inventory Cost

The total Standard Item cost for Items with Standard Costing Method.

Standard Purchase Cost

The total Purchase Invoice cost for Items with Standard Cost Costing Method.

Subsidiary

Indicates that the Purchase Invoice is linked to a Subsidiary Account. Used to group Invoices.

Sync'd

If checked, the Invoice has been copied to the back-end Accounting system.

Tax Area

The Tax Area for this order used to calculate purchase tax defaulting from the Buy-from Vendor. 

Tax Liable

If checked, purchase tax will be calculated on this order.

Temp Invoice

If checked, a temporary invoice number will be used before the Invoice is posted.

Total Landed Cost 1, 2, 3, 4, 5

Sum of Landed Cost field on Purchase Invoice Lines.

Use Posting Date for Invoice Date

Indicates that the Purchase Invoice Posting Date should be used as the date shown on the Invoice.

Vendor Invoice No.

A reference no. from the Vendor for the Purchase Invoice.

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