Purchase Invoice
Field Label | Field Level Help | |
Accounting Variable 1, 2, 3, 4 | Default from Purchase Order. If it is a straight purchase invoice, default from User Setup, or Account. | |
Actual Receipt Date | Copied from the linked Whse. Receipt. | |
Billing City | Defaults from the Pay-to Vendor address. | |
Billing Contact | Defaults from the Pay-to Vendor address. | |
Billing Country | Defaults from the Pay-to Vendor address. | |
Billing Postal Code | Defaults from the Pay-to Vendor address. | |
Billing State | Defaults from the Pay-to Vendor address. | |
Billing Street | Defaults from the Pay-to Vendor address. | |
Broker | Used to prepare Broker commission report. | |
Buy-from Vendor | A required field for the Purchase Invoice. | |
Credit Memo | If checked, the Invoice becomes a Credit Memo and all quantities on the Purchase Invoice Lines must be negative. | |
Currency Code | Defaults from the Pay-to Vendor setup. | |
Currency Factor | The conversion factor of the purchase currency to the Default Currency defined on the Company Setup. | |
Description | Additional information about the Invoice can be entered here. | |
Document Status | GoldFinch updates the field automatically with one of the following values: Open, Posted, Partially Paid, or Fully Paid. | |
Payment Due Date | The payment Due Date of the Invoice. | |
EDI 210 | If checked, the Purchase Invoice is created from EDI 210 | |
Exported Date | Populated when Purchase Invoice is exported as txt file. It is mainly used for QuickBooks Desktop integration. | |
GL Invoice Cost | Sum of GL Line Cost field on Purchase Invoice Lines. | |
GL Invoice Cost Incl. Landed Costs | Sum of GL Line Cost Incl. Landed Costs field on Purchase Invoice Lines. | |
GL Invoice Cost Incl. Tax | Sum of GL Line Cost Incl. Tax field on Purchase Invoice Lines. | |
GL Invoice Tax | Sum of GL Line Tax field on Purchase Invoice Lines. | |
GL Ledger | GL Ledger for the transaction. Default is blank. | |
GL Total Landed Cost 1, 2, 3, 4, 5 | Sum of GL Landed Cost field on Purchase Invoice Lines. | |
Import Purchase Order | The Import Purchase Order record associated with the Purchase Order. | |
Invoice Cost | Sum of Line Cost field on Purchase Invoice Lines. | |
Invoice Cost Incl. Landed Costs | Sum of Line Cost Incl. Landed Costs field on Purchase Invoice Lines. | |
Invoice Date | The date of the Invoice used for aging purposes. This date can be different than the date the transaction is posted. | |
Invoice Lines | The total number of Purchase Invoice Lines. | |
Invoice Quantity | Sum of Quantity field on Purchase Invoice Lines. | |
Invoice Tax | Sum of Line Tax field on Purchase Invoice Lines. | |
No. of Lines | The total number of lines from all purchase lines. | |
Old Order No. | Used for the initial open Purchase Order import to map to the old Purchase Order No. | |
Order Date | The date the company places the order. The field value is copied from the linked Purchase Order. | |
Other Service Cost | The total purchase cost for Service Items that are not related to a Work Order. | |
Outside Service WO Cost | The total purchase cost for Service Items that are related to a Work Order. | |
Pay-to Vendor | It is a required field for the invoice. | |
Payment Discount % | The Payment Discount % given if the Invoice is paid on or before the Payment Discount Date. | |
Payment Discount Date | The cutoff date for receiving a Payment Discount. | |
Payment Terms | Defaults from the Pay-to Vendor. | |
Payment Status | The Payment Status of the Purchase Invoice. (Either Fully Paid, Partially Paid, or Unpaid) | |
Posting Date | The date the Invoice is posted. | |
Project | Associates a project with the Invoice. | |
Purchase Order | The Purchase Order associated with the Invoice. | |
Purchase Price Variance | Total Purchase Cost - Total Standard Inventory Cost | |
Purchasing Agent | Default from Purchase Order. If it is a straight Purchase Invoice, default from User Setup, or Buy-from Vendor account. | |
Receipt | The Whse. Receipt associated with the Invoice. | |
Sell-to Customer | Copied from the linked Purchase Order. | |
Standard Inventory Cost | The total Standard Item cost for Items with Standard Costing Method. | |
Standard Purchase Cost | The total Purchase Invoice cost for Items with Standard Cost Costing Method. | |
Subsidiary | Indicates that the Purchase Invoice is linked to a Subsidiary Account. Used to group Invoices. | |
Sync'd | If checked, the Invoice has been copied to the back-end Accounting system. | |
Tax Area | The Tax Area for this order used to calculate purchase tax defaulting from the Buy-from Vendor. | |
Tax Liable | If checked, purchase tax will be calculated on this order. | |
Temp Invoice | If checked, a temporary invoice number will be used before the Invoice is posted. | |
Total Landed Cost 1, 2, 3, 4, 5 | Sum of Landed Cost field on Purchase Invoice Lines. | |
Use Posting Date for Invoice Date | Indicates that the Purchase Invoice Posting Date should be used as the date shown on the Invoice. | |
Vendor Invoice No. | A reference no. from the Vendor for the Purchase Invoice. |