Post to GL Accounts Directly on Purchase Invoices or Sales Invoices

Overview

In GoldFinch, you have the option to post directly to a GL Account on Purchase Invoices and Sales Invoices, without needing to create a service item first. This feature provides flexibility for processing non-inventory related transactions directly through the General Ledger.

Steps to Enable GL Account Posting

1. Enable GL Account on Invoices:

   • Open the App Launcher and go to Company Setup.

   • Check the option to Enable GL Account on Invoice. This will allow you to post directly to GL Accounts.

Invoice Edit Pages:

• Once enabled, the GL Account column will appear on the Purchase Invoice Edit and Sales Invoice Edit pages, allowing you to select and post to specific GL Accounts.

Important Notes:

• Select Either Item or GL Account:
  You can only choose either an Item or a GL Account on an invoice line. You cannot use both on the same line.

• Restricted GL Accounts:
  When posting to GL Accounts, avoid selecting the following control GL Accounts defined in the Company Setup:

  • Account AR (Accounts Receivable)

  • Account AP (Accounts Payable)

  • Account Finished Goods Inventory

  • Account Subassembly Inventory

  • Account Raw Material Inventory

  These accounts are controlled and cannot be posted to directly through the invoice lines.

By enabling this feature, you can streamline non-inventory-related transactions and post directly to GL Accounts when appropriate. This provides a flexible and straightforward way to manage expenses or revenue without needing service items.