Mass Create Vendor Payments on the Purchase Invoice List

Overview

Based on your company’s payment schedule, it is possible to mass-create Vendor Payments for outstanding purchase invoices. GoldFinch will create one payment per Pay-to Vendor, Currency Code, and GL Ledger. GoldFinch will also take possible discounts into calculation based on the Payment Date and Payment Discount Date.

Steps

Navigate to the Purchase Invoice list, then click Ready to Create Vendor Payments. This view has the following filter conditions:

• Document Status = Posted

• Pending Vendor Payment = blank

• Remaining Amount is not 0

You can filter the list further by using the Payment Discount Date, Payment Due Date, or Bill-to Vendor.

Select the relevant Purchase Invoices, then click Create Vendor Payments.

Payment Date is defaulted to today’s date. You can edit the Payment Date if needed.

GoldFinch uses the Payment Date to calculate possible discounts for Purchase Invoices.

Select the appropriate Bank Account or accept the default.

GoldFinch will create a new Vendor Payment Batch for each unique combination of Bank Account, Currency Code, and GL Ledger.

Read Vendor Payment Batch to see how to Print Checks, and to Post Vendor Payment Batches.

Once Vendor Payments are created, the Purchase Invoices will be moved to the Pending Vendor Payments list view.

Once the Vendor Payments are posted, Purchase Invoices will be moved out of the Pending Vendor Payments list.